Step 1 - Venue Tour and Initial Event Meeting
The first step is to meet for a venue tour and to discuss your event requirements, as well as your menu and attendance numbers. This gives us a sense of your vision and goals for the event, so we can offer innovative ideas and appropriate suggestions.
Step 2 - Quote
We use the information gathered in our tour and meeting to provide a quote for your event. We ensure that you receive a clear and detailed estimate for your planning and budgeting purposes. You will have the opportunity to review the proposal and request additional items, shift the event schedule, and adjust equipment requirements. At this time, we will confirm space availability for your preferred dates. We can also place a hold on a date for you. A hold in our calendar is not a confirmed event; if another group is interested in booking the held date, we will contact you. You have 48 hours to reply and confirm or release your hold on the space.
Step 3 - Event Confirmation
When you have chosen your event date and space, we use the event proposal as the basis to develop your event contract and affiliated materials. We send that material to you by email, and you have 14 days to review, sign, and return the material by mail, fax, or in person. A 50% nonrefundable deposit is required with the signed contract.
Step 4 - Event Planning
Once your event is confirmed and the dates are set, we work closely with you on all the preparations for your event at The Herbert Hotel.